Special Events Notification

Planning to serve & sell food to the public at a special event or fundraiser BBQ

Special Events are large gatherings where several vendors prepare and serve meals or portions of meals for the general public.

Examples of special events include the St. Thomas Iron Horse Festival, or Canfest in Port Stanley.  If you plan to participate in such an event, submit your information online or download, fill out, and submit the form.

Download the PDF copy of the Special Events Notification Form: The completed form may be mailed to the health unit or faxed to 519-633-0468.

Please note: All vendors participating at the special event MUST complete and submit the form at least 2 weeks prior to the event.

A Public Health Inspector will review the submission, and if there are any questions or concerns, they will contact the ‘Person Responsible’ on the form. The form will not be returned to you. 

Special Events Notification: Fundraiser Barbecue

  • Small fundraiser barbecues are sometimes held on the sidewalk outside of a store or other place of business such as a retail store, a local nursery, or in a parking lot. 
  • Usually only one vendor prepares foods (precooked only) such as hot dogs, sausages, or hamburgers that are purchased from an approved source. If you plan to participate in such an event, submit your information online or download, fill out, and submit the form.
Download the PDF copy of the Form for Special Events: Small Fundraiser Barbecue:  The completed form may be mailed to the health unit or faxed to 519-633-0468.

Please note: Complete and submit the form at least 2 weeks prior to the event.  

A Public Health Inspector will review the submission, and if there are any questions or concerns, they will contact the ‘Person Responsible’ on the form. The form will not be returned to you. 

Resources & Information for Special Events

NOTE: It is important to remember that during these special events, food must be prepared and handled in a safe manner such that the requirements of the Ontario Food Premises Regulation (R.R.O. 1990, Reg. 562). It is the food vendor’s responsibility to ensure that all requirements are met.

References:

Health Protection and Promotion Act, R.R.O. 1990, Regulation 562 Food Premises. 

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